Job Opportunities

Food Security Division | Administrative Assistant

ABOUT US

The village of Lax Klan, also known as Kitkatla, is on Dolphin Island, 60 kilometres south of Prince Rupert, BC and can be reached by boat or float plane. The village has been occupied for over 10 000 years and is currently home to 450 Gitxaała citizens.

Gitxaała hereditary leaders from the four clans, Gisputwada, Ganhada, Lax’sgiik and Laxgibuu, manage and protect their territories and resources according to their ayaawx, traditional laws. Gitxaała harvesters use almost 100 different marine and terrestrial resources to feed their community. Gitxaała citizens, currently numbering 2094, wherever they reside, celebrate their history, practice their traditions, respect their laws, and cherish their lands, waters and resources.

SUMMARY

Gitxaala Nation is seeking a motivated and dedicated Administrative Assistant to join our Food Security Division. This entry-level position offers an excellent opportunity for individuals who are interested in gaining valuable experience in administrative support within a dynamic and community-oriented organization. The Administrative Assistant will provide essential administrative assistance to the Food Security Division team while receiving training and mentorship to develop essential administrative skills and knowledge.

PRIMARY RESPONSIBILITIES and DUTIES

Office Support:

  • Assist with answering phones, taking messages, and directing calls to the appropriate person.
  • Maintain and organize physical and digital files, documents, and records.
  • Assist in maintaining office supplies inventory and place orders as needed.
  • Data Entry and Documentation:
  • Assist in data entry tasks, including inputting and updating information in databases.
  • Prepare and format reports, presentations, and documents as directed.
  • Maintain accurate and up-to-date records related to food security programs.
  • Communication and Correspondence:
    – Draft, proofread, and distribute internal and external communications, including emails, letters, and memos.
  • Coordinate and schedule meetings, appointments, and events as required.
  • Assist in maintaining contact lists and databases.

Team Support:

  • Collaborate with team members to provide administrative support as needed.
  • Assist in organizing and coordinating division meetings and activities.
  • Participate in team discussions and contribute ideas for process improvement.
  • Training and Development:
    – Participate actively in training programs and mentorship opportunities to enhance administrative skills and knowledge.
  • Seek guidance and feedback from supervisors to grow professionally.

Relationship Building and Teamwork

  • Establish and foster strong working relationships within and external to the Nation.
  • Maintain composure and perspective in difficult situations and in managing conflict.

Client Service and Engagement

  • Handle inquiries and requests for information in a respectful, professional and client-centric manner.
  • Maintain confidentiality of all data.
  • Must adhere to all the nations employee policies.
  • Must follow Nations Code of Ethics.
  • Must confirm the importance of understanding Confidentiality.
  • Must abide by the nations By-Law 1 policy.

Perform other duties and responsibilities as necessary in the performance of the position and as assigned by Manager.

QUALIFICATIONS

  • High school diploma or equivalent (post-secondary education in office administration or related field is a plus).
  • Strong communication skills, both written and verbal.
  • Strong organizational skills and attention to detail.
  • Ability to handle multiple tasks and prioritize effectively.
  • Commitment to maintaining confidentiality and sensitivity to cultural and community issues.

REQUIRED SKILLS

  • Previous experience in an office or administrative environment.
  • Understand and promote Gitxaala Nation’s culture, language and values including the Sm’algyax culture.
  • Knowledge of food security programs and initiatives is an asset.
  • Prepare various materials and reports using MS Office products (Word, Excel, PowerPoint, Outlook, Teams).

While we recognize the value of diversity in the workplace and welcome applications from people of all backgrounds in accordance with section 41 of the BC Human Rights Code; candidates of Indigenous background are encouraged to self-identify on their application.

Term

Part-time: 30hrs/week | $20.00/hr

APPLICATION PROCESS

When applying for this position, please forward cover letter, resume and references to the
Human Resources Manager

DEADLINE

Open until position filled.

ATTENTION

Victoria Vickers: Human Resources Manager            EMAIL: hr@gitxaalanation.com    

We thank all applicants for their interest, please note that only those shortlisted for an interview will be contacted. Priority will be given to candidates of Gitxaala Nation preferable resident in the Lach Klan community.

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